CANCELLATION CONDITIONS

I. Cancellation of Registration

If you are forced to cancel a registration, for any reason, you must get informed about the following conditions:

- Any cancellation should be sent in a written format by e-mail or fax to the SWS Secretariat Bureau.

- Delivery of cancellation has to be confirmed by a responsible person from the SWS Secretariat.

- If your cancellation is submitted within 7 calendar days from the date of your payment, but no later than 60 days before the start of the event then:

  • there will be a 50% refund of the total amount;
  • minimum service tax is 50 Euro;
  • all refunds will be made by bank trasnfer to the account of the initial sender;
  • bank transfer fee should be covered by the receiver;
  • all refunds will be made in the post-Conference period.

- If the cancellation is submitted in between 30 days before the start of the event, the tax is unrefundable. You will receive a Conference Set;

Remark: If you make a registration as a DELEGATE/EXHIBITOR/STUDENT after the official deadline for registration and payments, receiving a conference set is not guaranteed!

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II. Cancellation of Abstract/Paper: paper withdrawal

- - In case you need to withdraw your paper abstract for some reason, but the paper abstract has been reviewed and accepted by the Review Committee and you have received an Official Confirmation Letter, there is a Review Service Charge of 20 Euro per paper.

- - In case you need to withdraw your paper abstract for some reason, but the paper abstract has been reviewed and accepted by the Review Committee, you have received an Official Confirmation Letter and the article title is already included in the Conference Programme (published on the web site) and the paper has been forwarded for pre-print, there is a Review Service Charge of 30 Euro per paper.

- - In case your participation is transferred to another SWS Event, there is a Transfer Service Charge of 50 Euro.

 

III. Cancellation of Presentation: ORAL/ POSTER Speaker - NON-Presenting

In case you are a registered participant and you have submitted your papers for publication but you did attend the conference for some reason and you did not present your paper/a as an oral or poster presentation, you need to know the following:

  • If you have not informed SWS Secretariat of your inability to be present 2 weeks prior to the conference opening, there will be a Service Charge of 30 Euro per presentation - SPEAKER NO SHOW fee.